The role
What you'll do
- Support the day-to-day administration of document control processes using approved document management systems such as SharePoint, InEight Document, Bluebeam Revu, Procore, M-Files, or similar platforms.
- Manage the full document lifecycle for incoming and outgoing project deliverables, including both Oklo-generated and vendor-generated documents and records, including the sending/receipt of transmittals.
- Maintain master document register metadata to ensure traceability to final records.
- Ensure current revisions are available to relevant stakeholders and that superseded/obsolete documents are properly controlled and archived.
- Support the controlled review of design deliverables and other project documents, including distribution, tracking of comments/deadlines, and supporting comment resolution activities.
- Enforce document control procedures, to include naming and numbering, metadata requirements, and review workflows; verify document submissions and coordinate with stakeholders to resolve nonconforming submissions.
- Support management-of-change activities by ensuring associated document revisions are properly tracked, distributed, archived, and retained.
- Support the incorporation and tracking of field markups, redlines, as-builts, and final record documentation.
- Assist with the verification and organization of project turnover packages and final project records for commissioning, operations, and long-term records retention.
- Support quality assurance audits, surveillances, and assessments by locating and providing requested documentation.
- Provide first-line support to personnel regarding document control workflows, systems, and requirements.
- Maintain confidentiality and security of sensitive/proprietary and export-controlled information (ECI) in accordance with company and regulatory requirements.
- Identify and escalate document-control risks, workflow bottlenecks, or compliance concerns that may impact project execution milestones or introduce latent errors.
- Minimum Qualifications:
The bar
What you'll bring
- Associate’s degree or equivalent education
- 3 years of relevant document control experience
- Proficiency with common business/collaboration software tools, including Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, Jira, or similar platforms
- Ability to work effectively in a remote and cloud-based work environment
- Willingness and ability to travel up to approximately 15% as required
- Bonus Qualifications:
- Supporting document control activities on EPC, capital construction, industrial, energy, or other complex infrastructure projects
- Managing document lifecycles, including transmittals, revision control, metadata management, and turnover documentation
- Processing engineering, procurement, construction, quality, vendor, and commissioning documentation (experience with owner-side document control is a plus)
- Maintaining document registers, transmittal logs, distribution matrices, and document status reports
- Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams, and quality personnel
- Using document management systems such as SharePoint, InEight Document, Procore, M-Files, Devonway, or similar platforms
- Familiarity with management-of-change workflows and project documentation processes such as RFIs, NCRs, DCNs, TQs, redlines, and as-builts
- Exposure to commissioning, turnover, operational readiness, or asset handover documentation processes
- Familiarity with QA requirements for controlled documents and records in a highly regulated industry, nuclear strongly preferred
- Competencies
- We are looking for a Document Control Specialist that has:
- Strong attention to detail with a high standard for accuracy, consistency, and completeness
- Excellent organizational, time-management, and prioritization skills
- Strong written and verbal communication skills with the ability to coordinate effectively across multiple teams and stakeholders
- Analytical and logical problem-solving abilities with sound judgment and critical-thinking skills
- Ability to work independently while following established procedures and escalating issues appropriately
- Professionalism and discretion in handling sensitive or confidential information
- A customer-service mindset with a collaborative and solution-oriented approach
- Comfortability enforcing standards, maintaining compliance, and following structured workflows
Additional notes
Other
Thanks for your interest in Oklo! We are searching for a Document Control Specialist Contractor to support our EPC Project Management and central Document Control teams.
Position Description
The Document Control Specialist supports the execution of document management activities for Oklo’s internal processes and EPC construction projects under the supervision of senior document control or project management personnel. This role is responsible for following processes that ensure Oklo/project documents are accurate, traceable, and compliant; documentation may cover a range of activities, including engineering, procurement, construction, commissioning, turnover, and recordkeeping.
The Document Control Specialist ensures documents are properly received, logged, reviewed, distributed, revised, retained, and transmitted in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and other applicable regulatory requirements.
Success in this role requires strong attention to detail, organizational discipline, customer-service outlook, sound judgment, the ability to follow established processes while identifying areas for improvement, and the willingness to work within a team to achieve shared objectives. Please note this is a contract position that has the potential to covert to a permanent position after 6 months based on hiring needs and performance.
Specific responsibilities may include:
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